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part time (upto 30 hrs) PA support to Executive Assistant (long term temp)

Reading, Berkshire, United Kingdom, £ £ 15.00-15.00 Hourly Hourly, Temporary

Description:

Are you looking for a part time role, hours to suit, upto 30 hours a week, working mostly remotely (although this may change when staff go back into the office later in the year), working to assist a very busy Executive Assistant on a long term basis (min 6 months).

Key duties:-

Progress chase documents required for Board meetings and ensure that documents are produced by the relevant officers and other parties within the required timescales.
• Manage a "Bring Forward" system for the respective Executive Directors.
• Act as first point of contact for telephone calls to the Executive Directors. Respond, take messages or delegate as appropriate, ensuring issues of concerns are dealt with immediately and brought to the attention of the relevant parties.
• Act as a focal point for communications .

• Greet the senior officer's visitors and provide refreshments to meetings as required.
• Finalise complex reports from draft docum
Compose letters and emails on a daily basis
• Screen all incoming letters and emails and operate and prioritise these as "red, amber, green" for the Executive Directors.
• Attend and contribute to staff meetings as required.
• Complete monthly expense claims on behalf of the Executive Directors using diary information and working in time with payroll cut off.
• Maintain and order stocks of stationery and other office supplies.
• Use internet for purposes of gathering information and research
• Provide the Executive Directors with information for the purposes of monitoring annual leave cover for the Federation flagging conflicts or issues.
• Maintain a database of staff absences, ensuring any necessary forms are completed by staff and submitted to HR.
• Maintain a database of telephone numbers and email addresses and any useful contacts.
• Develop and maintain filing systems and mechanism to ensure easy access to information.
• Work collaboratively to encourage knowledge sharing with colleagues to enable support of other PAs and Administrators where required.
• Able to produce powerpoint presentations for meetings as and when required.
• Organise workshops/events.

Job Details

1338048953
Not Specified
Reading, Berkshire, United Kingdom
Temporary
£ £ 15.00-15.00 Hourly Hourly